WagonCon Mission Statement & Policies


WagonCon Mission Statement

To promote community, creativity, literacy and education through games, with a special focus on supporting Columbia Gorge communities and businesses.  We support the general public by hosting an annual WagonCon convention centered on gaming and assist or sponsor events with local schools, libraries, businesses, and gaming clubs.

General Policy Goal

WagonCon’s goal is to provide a place for people from all walks of life a safe and pleasant experience with gaming and gaming-related activities.  We expect all attendees to aid us in this goal.  To this end, we will be vigilant to ensure there is no discrimination or harassment of any kind.  If you choose to attend WagonCon, then you too agree by all of the terms and conditions within.

In short, be polite and respectful of all attendees.  Be they volunteers, organizers, attendees or Game Masters.  These policies may be updated in the future with little notice, but will stay within the scope and voice as which they were created.


Event badges must be worn at all times by all attending WagonCon.  Badges are sold to an individual and may not be shared.  All attendees must have a badge while in the convention hall or attending one of the offsite events.

Allowances will be made for young children, such as children under age 5.

Player Policy

Be polite and respectful to all attendees.   Please be respectful of other attendees for scheduled events.  Signing up for an event means that a Game Master (GM) has put forth effort to run that event for the players.  Please expect to attend the full length of time for any scheduled event.  (RPG/Miniatures 4-hours, Board Games 2-hours, Card Games 2-hours.)  WagonCon has 1-hour blocks between most scheduled events for food, restroom breaks and other needs.

Game Master (GM) Policy

Be polite and respectful to all attendees.  As a GM you have signed up to run one of the many gaming-related events at WagonCon.  To that end, preparation is expected to ensure a smooth game.  As players are expected to be respectful of your time, you are expected to show the same respect of players' time.  Come prepared and ready to run a game for the given time slot.  (RPG/Miniatures 4-hours, Board Games 2-hours, Card Games 2-hours.)  Running short is OK, running over is NOT OK.  

Normally, all GMs who successfully run 12 hours of scheduled games will be granted a free badge for the following year.  They may also receive some sort of special GM gift.  

For first-time GMs, please reach out to the WagonCon staff.  We are more than happy to provide feedback and assistance on how to organize your game.

Volunteer Policy

Volunteers are the backbone of WagonCon.  Those that choose to volunteer you will earn the staff’s never-ending appreciation and admiration.  As a Volunteer we expect you to provide the best example of a WagonCon Attendee.  If you choose to Volunteer, please be clear as to which type of activities and jobs you are willing to perform.

Anti-Harassment Policy

WagonCon is dedicated to providing a harassment-free convention experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion.  We do not tolerate harassment of conference participants in any form.  Convention participants violating these rules may be sanctioned or expelled from WagonCon without a refund at the discretion of the convention organizers.

Harassment includes, but is not limited to:


Participants asked to stop any harassing behavior are expected to comply immediately.

Exhibitors, sponsors and vendors are also subject to the anti-harassment policy.  Booth staff (including volunteers) should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment.  Booth advertising should refrain from sexualized imagery.

If a participant engages in harassing behaviour, event organisers retain the right to take any actions to keep the event a welcoming environment for all participants.  This includes warning the offender or expulsion from the convention with no refund.

Event organisers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.

We expect participants to follow these rules at all event venues and event-related social activities. We think people should follow these rules outside event activities too!


If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible.  Harassment and other code of conduct violations reduce the value of our event for everyone. We want you to be happy at our event.  People like you make our event a better place.

You can make a report by:

When taking a personal report, our staff will ensure you are safe and cannot be overheard.  They may involve other event staff to ensure your report is managed properly. Once safe, we'll ask you to tell us about what happened.  This can be upsetting, but we'll handle it as respectfully as possible, and you can bring someone to support you.  You won't be asked to confront anyone and we won't tell anyone who you are.

Our team will be happy to help you contact hotel/venue security, local law enforcement, local support services, provide escorts, or otherwise assist you to feel safe for the duration of the event.  We value your attendance.


Additional Policies and Important Information


In an effort to provide a safe environment for all attendees, we will require all attendees from the ages of 14 to 17 to have permission from their legal guardians to purchase the badge and attend the convention.  We highly encourage these legal guardians to attend the convention and enjoy the experience with their children.  All attendees under the age of 14 must be accompanied by their legal guardian.


WagonCon attendees should be aware that their photographs and/or images may be taken while attending WagonCon.  We will be respectful and appreciative of those images we choose to use for future WagonCon events.

WagonCon welcomes press but requests they check in with the event staff registration booth to receive guidelines for taking photos while at WagonCon.  Press will be expected to purchase a badge if they choose to attend the convention.

For WagonCon attendees, we ask you follow the guidelines of being respectful and polite while taking personal photos at the convention.  It is expected to ask permission of people prior to taking pictures of other individuals, their games or events.

Food and Drink

No Alcohol of any kind is allowed in the convention hall.

Food and non-alcoholic drinks are allowed within the convention hall.  Please be respectful of the convention hall and clean up any food or drink spills which may occur.  Failure to be respectful of the convention hall may cause your badge to be forfeited.


WagonCon is a smoke-free convention.  All smoking must take place outside of the event.  As per Oregon State Law, this also includes vaping.